We’re all familiar with traditional filing, which involves the filing of physical paper documents however many businesses are becoming environmentally conscious and more tech-savvy when it comes to efficient filing and the responsible protection of sensitive documents. Even hospitals are moving away from paper files to become completely digital.
Electronic filing, or e-filing, involves creating, submitting, sharing and accessing structured digital documents or forms via the Internet. A variety of types of files can be created, stored, organized, edited, and deleted in an electronic filing system.
Among these types of files are:
- Complex reports
- Charts or graphs
- Sensitive letter or reports
- Personnel records
- Client records
There are many benefits of electronic filing and converting your business into a paperless office. Among them are:
Help the environment
Toners and inks for printers use materials that are potentially harmful to the environment. And, how many trees are ‘filed’ in your paper office?
Printer inks, toners, and paper can be very expensive.
Find documents faster
Paper documents are often difficult to arrange and keep in order. An electronic system offers the ability to search or browse through numerous digital files, allowing you to find the exact document you need in less time.
You can store and organize digital files in less time.
Avoid incorrect data
The information filed will remain more accurate when it’s being transferred to another recipient as it’s sent directly from the database not transcribed manually, compared to paper filing methods that often result in information errors.
Your office will save space
Traditional offices have paper-based filing systems; these require folders, filing cabinets, drawing cabinets, shelves, and microfiche systems. All of these items require considerable space and maintenance. In contrast, paperless offices usually have desks, chairs and computers.
Service ‘n’ Support can assist in the set up of all electronic filing systems for any business; from scanning existing files into the system to training your team members on the correct and most efficient use of the system.